We are looking for a dedicated and organized Administrative Staff member to support our office operations and management team. The ideal candidate will be responsible for general administrative tasks, tele-calling customers, and providing personal assistant (PA) support to management. This role requires excellent communication skills, attention to detail, and the ability to multitask effectively.
Key Responsibilities:
General Administrative Work:
Perform general office duties such as filing, photocopying, scanning, and handling correspondence.
Maintain office supplies inventory and place orders as needed.
Identifying vendors as needed and booking their services.
Ensure the office environment is clean, organized, and well-maintained.
Customer Tele-Calling:
Make outbound calls to customers for various purposes, including follow-ups, surveys, and promotions.
Handle incoming customer inquiries and provide assistance as needed.
Maintain accurate records of customer interactions and update the database accordingly.
Personal Assistant (PA) Support:
Provide administrative support to the management team, including scheduling appointments, managing calendars, and organizing meetings.
Prepare meeting agendas, take minutes, and follow up on action items.
Assist with travel arrangements, including booking flights, hotels, and transportation.
Handle confidential and sensitive information with discretion.
Coordination and Communication:
Coordinate with internal departments to ensure smooth operations and effective communication.
Assist with organizing company events, meetings, and conferences.
Prepare and distribute internal communications and announcements.
Documentation and Reporting:
Prepare and format documents, reports, and presentations as required.
Maintain accurate and up-to-date records and files.
Generate regular reports on administrative activities and tele-calling performance.
Qualifications:
High school diploma or equivalent; additional qualifications in Office Administration or related fields are a plus.
Proven experience as an Administrative Assistant, Office Assistant, or similar role.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Gmail).
Excellent verbal and written communication skills.
Strong organizational and multitasking abilities.
Ability to handle confidential information with integrity.
Skills and Competencies:
Strong interpersonal and communication skills.
Ability to work independently and as part of a team.
Proactive and able to prioritize tasks effectively.
Familiarity with office equipment and basic troubleshooting.
Professional demeanor and positive attitude.
In order to process your application completely, Please complete test, to proceed further click here.
